Human Resource Assistant

Department - Human Resources and Training

FLSA Status - non-exempt

Job Summary

Provide departmental and staff support primarily in areas of employment, payroll processing and record keeping.

Essential Functions

1. Establish and maintain employee personnel and medical files.
2. Assist with the coordination of training participation, materials, schedule, locations, and equipment.
3. Copy and compile department related materials used during pre-employment training (PET).
4. Complete prospective employee reference checks in a timely manner.
5. Place help-wanted advertisements as written, approved, and directed by the Manager of Human Resource Services.
6. Enter injury reports as assigned.
7. Coordinate DSNWK location specific job fairs. Attend and participate in community job fairs, as assigned.
8. Provide clerical support and ensure availability of necessary office supplies and materials for trainers and human resource staff.
9. Assist in coordinating department activities and addressing routine inquiries as delegated.
10. Maintain knowledge and skills related to human resources through regular review of written materials and attendance at training events.

Other Responsibilities

1. Complete other duties as assigned by the Manager of Human Resource Services.
2. Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with the public, co-workers, and management.
3. Will have access to PHI and EPHI including names of all persons served and the location where they receive services.
4. This position is not subject to the two year training period as defined by KPERS.

Job Specifications

Education - High School diploma or equivalent preferred.  Related post-secondary training certificate may substitute for experience requirement.

Experience - Two years related experience including word processing and database administration required.  Related education as described may substitute for one year of experience.

Extent of physical effort required - Routine job requirements. Little if any behavior or other physical intervention.

Comments:

Other Requirements

1. Able to exercise good judgment and discretion in handling confidential information.
2. Valid driver's license.

This job description does not provide the basis for an employment contract or constitute an offer of employment.  It is intended solely to outline the qualifications and responsibilities of this position. These qualifications and responsibilities may be changed at any time to support and enhance the organization's successful achievement of its mission.

Reviewed on _______________, __________

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Signature

EEO Code - Office and Clerical

Revised Date - 08/19; 12/18; 02/14; 06/11; 01/08; 08/06; 6/05; 4/99; 4/98; 7/96